Secretary x7 - Department of Correctional Services

POST 39/68: SECRETARY (X7 POSTS)

DUTIES:          

• Execute office and general administrative duties.  
• Screen and answer telephone calls. 
• Type correspondence.
• Compile documentation and presentations. 
• Ensure proper record management through effective filing systems.
• Manage electronic document tracking system.
• Maintain a diary and manage appointments.
• Responsible for the management of the document tracking system.
• Arrange and coordinate meetings, workshops etc.
• Facilitate the procurement of office equipment such as stationery.
• Perform all such tasks and duties related to the role.
• Make all transport arrangements for conferences, courses, meetings and hearings away from the office.
• Management of assets.

REQUIREMENTS:          

• Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily. 
• Computer literate.

Competencies And Attributes: 

• Honesty and integrity. 
• Attention to detail.
• Plan and organize.
• Punctuality and confidentiality. 
• Service delivery and client orientation. 
• Excellent communication skills (written and verbal). 
• Ability to work under pressure. 
• Ability to coordinate and organize work-related tasks. 
• Good telephone etiquette.
• High level of reliability.
• Ability to act with tact and discretion.

SALARY: R176 310 per annum

CENTRE: 

1. National Head Office, Pretoria: Directorate: Legal Contract Management (Ref No: HO 2022/10/64)
2. National  Head  Office,  Pretoria:  Directorate:  Functional  and  Management Training (Ref No: HO 2022/10/65)
3. National Head Office, Pretoria: Directorate: Security Management Services (Ref No: HO 2022/10/66)
4. National Head Office, Pretoria: Office of the CDC Community Corrections (Ref No: HO 2022/10/67)
5. National Head Office, Pretoria: Office of the DC Personal Corrections (Ref No: HO 2022/10/68)
6. National Head Office, Pretoria: Directorate: Risk Profile Management (Ref No: HO 2022/10/69)
7. National  Head  Office,  Pretoria:  Directorate:  HR  Support  (Ref  No:  HO 2022/10/70)

ENQUIRIES:          

Mr Mokotjo TN Tel No: 012 307 2039/ 

Mr Y Naidoo Tel No: 012 307 2079/ 

Ms TP Baloyi Tel No: 012 305 8589

Ms Khumalo NS Tel No: 012 307 2174.