Registry Clerk - Department of Agriculture, Land Reform and Rural Development

POST 39/06: REGISTRY CLERK

REF NO: 3/2/1/2022/602

Directorate: Financial Accounting

DUTIES:          

• Provide registry counter services. 
• Attend to clients. 
• Handle telephonic and other enquiries received. 
• Receive and register hand-delivered mail/files.
• Handle incoming and outgoing correspondence. 
• Receive sort, register and dispatch all mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Opening and close files according to record classification system.
• Filling/storage, tracing (electronically / manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain the Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to the Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and / disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

REQUIREMENTS:          

• Applicants must be in possession of a Grade 12 Certificate.
• No experience is required.

Job-related knowledge:

• Knowledge of registry duties, and practices as well as the ability to capture data and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in the registry.

Job-related skills:

• Planning and organisation skills, Computer literacy, Language skills and Communication skills (verbal and written).
• Interpersonal relations.
• Flexibility and work within a team.

ENQUIRIES: Ms SH Sambo Tel No: (012) 319 6780

SALARY:  R176 310 per annum (Level 05)

CENTRE:  Gauteng (Pretoria)