Registry Clerk (Supervisor) - DALRRD

JOB TITLE: REGISTRY CLERK (SUPERVISOR)

REF NO: 3/2/1/2022/589

DUTIES:

• Provide registry counter services. 
• Attend to clients. 
• Handle telephonic and other enquiries received. 
• Receive and register hand-delivered mail/files.
• Monitor the handling of incoming and outgoing correspondence.
• Attend the reception and receive all emails.
• Render the sorting, registering, and dispatching of mail.
• Distribute notices on registry issues.
• Conduct an effective filing and record management service.
• Open and close files according to the record classification system.
• File, trace (electronically/manually) and retrieve documents and files.
• Monitor and complete index cards for all files.
• Provide the operation of office machines in relation to the registry functions.
• Open and maintain the franking machine register.
• Frank post, record money and update the register daily.
• Do spot checks on posts to ensure that no private posts are included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain the remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand deliver and sign over remittances to finance.
• Send wrong remittances back to sender via registered post and record the reference number in the register.
• Keep a daily record of the amount (bill) of letters franked.
• Conduct the processing of documents for archiving and disposal.
• Provide electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile a list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.
• Supervise human resources/staff.
• Allocate and ensure the quality of work.
• Provide personnel development.
• Assess staff performance.
• Apply discipline.

REQUIREMENTS:          

• Applicants must be in possession of a Grade 12 Certificate. 
• Minimum of 3 years experience in a recording environment.

Job-related knowledge:

• Knowledge of registry duties, and practices as well as the ability to capture data and to operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in the registry.

Job-related skills:

Organising skills, Communication skills (verbal and written), Interpersonal skills and Computer literacy, Ability to work under pressure and perform in a diverse team.

ENQUIRIES: Mr S Maseko Tel: (012) 337 3655

SALARY: R261 372 per annum (Level 7)

CENTRE: Gauteng (Pretoria)