Administration Clerk - DALRRD

JOB TITLE: ADMINISTRATION CLERK

REF NO: 3/2/1/2022/590

DUTIES:          

• Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.  
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to the procurement of goods and services.
• Obtain quotations and complete procurement forms for the purchase of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services within the component.
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure of the component.
• Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval.
• Handle telephone accounts and petty cash for the component.

REQUIREMENTS:          

• Applicants must be in possession of a Grade 12 Certificate.
• No experience is required.

Job-related knowledge:

• Knowledge of clerical duties, and practices as well as the ability to capture data, operate a computer and collect statistics.
• Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment.

Job-related skills:

Language skills, Good communication skills (verbal and written), Planning and organisation skills, Computer literacy, Interpersonal relations, Flexibility and Ability to work within a team.

SALARY: R176 310 per annum (Level 5)

CENTRE: Free State (Bloemfontein)

ENQUIRIES: Mr C Mampa Tel: (051) 400 4200