Office Administrator - Department of Employment & Labour

SALARY: R 261 372per annum

CENTER: Provincial Office: Mpumalanga

Duties:

• Provide receptionist support to the Chief /Director including diary management for the Chief/Director.
• Render a secretariat service for the Office of the Chief/ Director.
• Assist in Monitoring and maintaining the budget including the supply chain for the Chief/ Director.
• Facilitate and coordinate all logistical and resource requirements of the Chief/Director.
• Provide Management information and records management services in the Chief/Directorate.
• Track and monitor project tasks within the Chief/Directorate.

• Three (3) year National Diploma (NQF 6) / Undergraduate Bachelor in Office Management /Information Management and Technology / Public Administration/ Business Administration/Business Management/ Public Management.
• A valid driver’s license.
• One (1) year of functional experience in office administrator/secretariat services.

Knowledge:

Departmental policies and procedures, Planning and Organising, Administration procedures, Batho pele principles, Interpersonal relations.

Skills:

Facilitation skills, Interpersonal relationship skills, Computer skills, telephone etiquette, Organising skills, decision-making skills, Analytical skills, and Project Management.

ENQUIRIES: Mr SE Mashinini Tel: 013 653 3800

NOTE/ Instruction:

Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled by the applicant.

Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. ONLY a fully completed, initialled and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached) and recently updated comprehensive CV (with detailed previous experience) is required.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and another related document (s) will be in line with the requirements of the advert. The foreign qualification must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).

Applicants who do not comply with the above-mentioned instruction/ requirements, as well as applications received late will not be considered. The Department does not accept applications via email or fax. Failure to submit all the requested documents will result in the application not being considered.

Correspondence will be limited to short-listed candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). The Department reserves the right not to make any appointment(s) to the above post.

A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link:https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/.

All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools. The successful candidate will be expected to sign an Internship performance agreement.